Service Terms and Conditions

General
These terms and conditions are applicable to any Purchaser, Recipient and Participant as defined. This includes individuals and groups, including where he/she is a member or part of entity or an organisation. Note that the terms Purchaser, Recipient and Participant are used interchangeably and the terms and conditions are applicable to all regardless of involvement with Scootours Cape Town t/a Vinebikes. It is the responsibility of the group or entity to ensure that all Participants are familiar with the terms and conditions of “Scootours Cape Town t/a Vinebikes”.

Voucher Conditions
The gift certificate is proof of payment. The voucher number found on the gift certificate will be used to identify recipients in communications with “Scootours Cape Town t/a Vinebikes”. Gift certificates can be redeemed for services from the issue date and are valid until the expiry date. The cash value of a gift certificate expires 3 years from date of issue. The activity value of a gift certificate, expires 6 months from date of issue. Redemptions received beyond the activity expiry date are subject to a top-up fee only if the activity price has increased since the issue date and only at the difference between the new price and old price. Vouchers are not redeemable for cash and can only be transferred on the terms provided for herein. Vouchers can only be redeemed using the voucher code as printed on the voucher. All vouchers are subject to the terms & conditions of experiences booked. “Scootours Cape Town t/a Vinebikes” will take no responsibility for any loss incurred as a result of impersonation or ID fraud.

Duration of Experience
Wherever possible “Scootours Cape Town t/a Vinebikes” has provided correct durations for each experience. All durations are subject to various delays such as weather, technical difficulties, late arrival of other clients etc. Experience durations are an approximation of the time participants will spend at the venue. Details regarding the number of participants allowed, or any wait times that may be involved are documented as far as possible within the experience description. Wherever possible, itineraries are provided and are intended as a guide only. Clients are asked to arrive promptly for their bookings.

Limitation
Participants are wholly responsible for complying with all necessary requirements of the experience as set out on the “Scootours Cape Town t/a Vinebikes” web site and/or in the booking confirmation and as provided for by “Scootours Cape Town t/a Vinebikes”. Certain experiences may be restricted by factors, which include but are not limited to age, weight, height or health. Experience descriptions will as accurately as possible explain the limitations or requirements, however, participants may be liable for costs incurred should they have to cancel their experience after booking due to not meeting these requirements. Clients and participants are encouraged to disclose all factors that could negatively affect limitations prior to purchase and prior to booking. Where a participant elects to proceed with an experience despite a restricting factor (such as age, weight etc), “Scootours Cape Town t/a Vinebikes” shall be held responsible for injury, death or any other adverse outcome. It may be that the client or participant will be charged an admin fee of R100 should unnecessary admin become necessary in order to process cancellations, exchanges or refunds.

Dress Code
Certain Vendors recommend or require various specific clothing items to be worn for the experience. Please ensure compliance with these requirements before departing for the experience venue. “Scootours Cape Town t/a Vinebikes” will not be held liable for the non-provision of an experience due to failure of wearing the required clothing.

Experience Availability
Bookings are subject to availability and has to be made via email to bookings@scootours.co.za. Please include preferred date and time as well as voucher codes. You are strongly advised to give at least 21 days notice and allow even more flexibility during peak season and holiday time. You should not make any travel or accommodation arrangements until booking confirmation has been received from “Scootours Cape Town t/a Vinebikes”. Whilst,”Scootours Cape Town t/a Vinebikes” will make every effort to meet all your requirements, “Scootours Cape Town t/a Vinebikes” does not guarantee to provide an experience on a chosen day. Participants will receive confirmation by email only of their booking from “Scootours Cape Town t/a Vinebikes”. “Scootours Cape Town t/a Vinebikes” reserves the right to substitute certain elements of the experience, should those elements become unavailable due to circumstances beyond “Scootours Cape Town t/a Vinebikes’s” control. Participants will be able to rebook any experiences cancelled by “Scootours Cape Town t/a Vinebikes”. Due to the nature of many experiences, participation on the day may be dependent upon the weather or other factors. The experience description will include advice about weather conditions and participants may need to confirm with the experience provider on the day. Participants will be able to rebook any experiences cancelled due to the weather based on the Sc ootours Cape Town's final decision.

Prices
“Scootours Cape Town t/a Vinebikes” prices are correct at the time of online booking. However, “Scootours Cape Town t/a Vinebikes” reserves the right to change the price of any advertised experience, without prior notice and prior to confirmation and receipt of full payment. “Scootours Cape Town t/a Vinebikes” will not be obliged to amend “Scootours Cape Town t/a Vinebikes” prices for any reason whatsoever or arising from any disagreement or dispute that the purchaser, recipient, or participant might have..
Modification to the Service and to the Terms of Service
While “Scootours Cape Town t/a Vinebikes” will try at all times to inform you of changes, “Scootours Cape Town t/a Vinebikes” reserves the right to modify or discontinue the “Scootours Cape Town t/a Vinebikes” service in any way whatsoever without notice to the purchaser or participant. “Scootours Cape Town t/a Vinebikes” shall not be liable to you if “Scootours Cape Town t/a Vinebikes” modifies or discontinues its service. “Scootours Cape Town t/a Vinebikes” may change the terms and conditions at any time in its sole discretion. In the event of any material or substantial change in the terms and conditions, “Scootours Cape Town t/a Vinebikes” may but shall not be obliged to notify you via email, and/or by posting an announcement of the changes together with a link to the new “Scootours Cape Town t/a Vinebikes” terms and conditions on the “Scootours Cape Town t/a Vinebikes” service. By using “Scootours Cape Town t/a Vinebikes” services after any change to “Scootours Cape Town t/a Vinebikes” terms & conditions, you acknowledge and accept these changes and the remaining terms and conditions will still apply.

Exchange Policies
Vouchers are not exchangeable for cash. All vouchers can be exchanged without charge within four weeks from date of issue. There after an admin fee of R100 will be charged per exchange transaction if processed four weeks after the voucher’s date of issue. Where an experience is transferred to another participant, the new substituted participant will be subject to these terms and conditions and must also ensure compliance regarding his/her suitability for the experience and “Scootours Cape Town t/a Vinebikes” shall not be held responsible in any way. Clients may transfer the voucher to another person or clients may exchange the experience voucher for another experience. “Scootours Cape Town t/a Vinebikes” will at “Scootours Cape Town t/a Vinebikes’s” discretion, assist the recipient to exchange an Experience Voucher for an alternative voucher to the same value of the original experience gift voucher. If the new alternative is higher than the face value of the original experience voucher, the exchange will only be dependent on the balance being received and cleared into the “Scootours Cape Town t/a Vinebikes” bank account. If the new alternative experience voucher is lower in face-value than the original experience voucher, the balance will be reflected as a credit and made available for the recipient to use against any future “Scootours Cape Town t/a Vinebikes” purchase within 2 months of the expiry of the original experience gift voucher and will not be refunded or extended thereafter.

Refunds & Cancellations
“Scootours Cape Town t/a Vinebikes” is unable to process any returns or reimburse any payment transactions on any purchases of Vouchers except as follows -
“Scootours Cape Town t/a Vinebikes” operates fairly and all refunds and exchanges will only be possible at the discretion of “Scootours Cape Town t/a Vinebikes”. All refunds will incur an administration fee of 10% of the value of the experience (with a minimum charge of R100) and should be requested in writing by the purchaser within 14 days of the purchase date.
Any refunds agreed by “Scootours Cape Town t/a Vinebikes” will be refunded to the original purchaser of the experience using the same method of payment as originally purchased.
“Scootours Cape Town t/a Vinebikes” may, for circumstances beyond “Scootours Cape Town t/a Vinebikes’s” control, need to cancel an experience. “Scootours Cape Town t/a Vinebikes” will notify the participant as soon as possible in such instances and offer all available alternatives. “Scootours Cape Town t/a Vinebikes” will not refund any incidental travel or other expenses incurred in relation to the experience cancelled and a participant shall not be entitled to bring any claim for the recovery of any such expenses.
If an experience listing has been removed or drastically changed then existing voucher holders with valid vouchers (not expired) may either exchange their vouchers or receive a full refund as long as they redeem their voucher within 6 months from date of issue. If participants redeem their voucher past the expiry date where the experience has changed, they forfeit their voucher entirely because it is beyond the validity period of the voucher.
“Scootours Cape Town t/a Vinebikes” will rebook and in limited cases refund the amount paid for an experience due to extreme circumstances such as death, injury or illness. Participants will be asked to provide documentary evidence to support claims relating to the above and any rebooking shall be at “Scootours Cape Town t/a Vinebikes’s” sole discretion.
Notwithstanding the refund terms above “Scootours Cape Town t/a Vinebikes” will in certain circumstances (at its sole discretion) and only upon sufficient proof being shown, refund the purchaser the total amount invoiced. These reasons are:
The death, accidental bodily injury, illness, compulsory quarantine or summoning to witness attendance in a court of the normal country of domicile/residence of a participant, or the death, accidental bodily injury, illness of a close relative (meaning any relative including fiancé (e)) or business associate whose death, injury or illness necessitates the presence in the normal country of domicile/residence of the person concerned.
Exclusions where refunds, exchanges and/or rebooking will not be given are as follows -
1. If the receiver/participant does not want the voucher nor does the receiver/participant want to exchange the voucher for an alternative.
2. If the client and/or participant redeems their voucher within the expiry date but cannot confirm and/or commit to a booking date.
3. Where a client has purchased a voucher for a participant who lives in a different province to where the activity/experiences takes place.
4. Where a client and/or participant from a different province to the province where the activity takes place and cannot use the voucher or was unable to use the voucher due to weather and/or other limitations beyond our control.
5. If the client has purchased a voucher that the participant has not redeemed and where the voucher has since expired.
6. Pregnancy and childbirth if delivery were expected within three months of the date of participation in the experience.
7. The existence or aggravation of any disability, condition or illness which originated prior to the date of booking the experience and which has required medical treatment within six months immediately preceding such a date.
8. The existence of any condition or set of circumstances known to the participant at the time of booking the experience which could reasonably have been expected to give rise to cancellation or curtailment of the trip or journey.
9. Cancellation of a booking and/or 'no-show' will result in a 100% Forfeit (full value of the booking).
10. Where the relationship between the client and/or participant ‘sours negatively’ within the validity period of the voucher.
11. If the client and/or participant decide that they no longer want the voucher after a booking has been made and postponed due to weather and/or other limitations beyond our control.

Legislation
Whilst the Terms and Conditions make no reference to applicable legislation, regulations or other legal requirements, “Scootours Cape Town t/a Vinebikes” incorporates such law into its Terms and Conditions where applicable.

Insurance
“Scootours Cape Town t/a Vinebikes” encourages all participants to take out the relevant personal indemnity insurance.

Indemnity
“Scootours Cape Town t/a Vinebikes” or any of its members, agents or employees hereby excludes itself/themselves from any claims arising from negligence on the part of any Vendor offering the Experience or any activity associated with the Experience.

Intellectual Property Rights
“Scootours Cape Town t/a Vinebikes” is the owner of the business, brand “experience” names and related devices (if any), names and any other written or pictorial material associated with it, either on the website, in print and elsewhere. “Scootours Cape Town t/a Vinebikes” has the right to recover damages from any person, party who infringes its rights of ownership in its intellectual property be it trademark, business name or copyright.